Sponsorship Information Officer - Area Program Nias Barat

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:

The Sponsorship Information Officer is responsible to support the overall sponsorship operation service in 1 or cluster AP by administrating all activities related to the operation of sponsorship information system called HOPE and supporting development of tools for monitoring RC presence and wellbeing, to contribute to the achievement of CESP goals. The SIO will ensure the alignment with relevant strategies (national, regional, sponsorship), policies (ministry policies, sponsorship policy, DME management policy, Child Protection policy) and standards (LEAP, Sponsorship Standard & Programming Guidelines, financial). The SIO will work in close coordination with Operating Model Partner Field Team. The SIO may be supported by National Office Sectoral Team.

This position will be based in West Nias and is designated as a locally recruited staff position.

Strategy Development & Planning

• Develop monitoring and evaluation plan and tools for monitoring RC presence, participation and basic welfare.
• Do mapping existing child monitoring tools for in order to fit with the needs of field staff or partners.
• formulate, test and revise RC monitoring and RC update data to capture RC updated data (e.g RC presence, RC & family participation, RC well being, etc) for sponsorship needs and program needs
• Support PLA and FGD Baseline survey and assessment.
• Provide inputs in the development of sponsorship business process in AP.
• Analyse the existing sponsorship business process
• Support the formulation, test and revision of sponsorship business process to fit AP context.

Resource Acquisition &Management

• Provide inputs for the development of annual operating plan and budget - CESP on tools and equipments needed for operating Sponsorship Information System (SIS).
• Install and effectively and efficiently use SIS hardware and software such as, internet connection, LAN, HOPE, printer and scanner.
• Check, maintain SIS infrastructure regularly to ensure its proper function and acquire assistance if necessary.
• Provide technical assistance for field team of Operating model partner in monitoring RC presence, participation and basic welfare

Capacity Building

• Train project staff, operating model staffs and cadres on SIS (HOPE, DI photo, video, and project database) and basic sponsorship knowledge and skill.
• Check the quality of DI
• Produce, monitor and analyze indicators for RC presence (CMS), RC & family participation in development activities & RC well-being (e.g. education, health, birth certificate, etc).

Accountability & Quality Assurance:

• Assist development of projects data base.
• Technical tasks:
• Process and input CH, CMS, Child Participation, Child and family support into HOPE
• Data recociliation: Produce, analyze and report to CESP Coordinator RC turn over report.
• System maintenance
• Ensure the pending task is managed according to standard and take necessary action accordingly
• Maintain dan review local database relevant to AP needs
• Report problems relating to HOPE to NO in 24 hours.
• Ensure the validity of data input into HOPE
• Process adds, holds, drops, child death, reactivate, child annual update in single Step
• Sponsorship performance and RC data is appropriately updated into the system, maintained, documented and analyzed according to partnership standard.
• Produce data for monthly GNOD report including to do list, to do summary, management report, progress of APR, CC/GC and CMS; and submit to CESP Coordinator on agreed date.
• Produce overdue and current pending correspondence from HOPE regularly.

Networking & Coordination:

• Manage effective relationships and networks with various development partners including Operating model partner as negotiated with Project Coordinator / AP Manager. Be responsible for maintaining and strengthening relationships with key partners.
• Communicate effectively Wahana Visi Indonesia identity, mission, vision, values and our approach to work in ways that are contextually appropriate and clear.

Management &Leadership:

• Contribute to a working environment of mutual trust, respect, and care among all staff.
• Support CESP Coordinator and operating model partner to ensure project goals are met according to AP plan and Annual Operating Plan on time, on budget and with quality.

Requirements

• Have experience in operating database and data processing application such as excel and access.
• Bachelor degree all major or diploma degree in IT
• Solid computer skills in Microsoft Office.
• Simple troubleshooting skills.
• Familiar to mobile device with android operating system.
• Data-based analysing and reporting.

ONLY a shortlist of applicants will be contacted.

WVI implements a Safeguarding Policy as a form of our commitment to protect children and adult beneficiaries. WVI has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WVI work, and WVI also participates in the Steering Committee for Humanitarian Response (SCHR) Inter-Agency Misconduct Disclosure Scheme (MDS).

Applicant Types Accepted:

Local Applicants Only