Senior Analyst – Partner Management

Major Responsibilities

Partner Financial Oversight and Compliance

• Analyse Financial Reports from Partners and Consortium Members Review and interpret financial submissions to ensure accuracy, transparency, and accountability. Identify discrepancies and follow up with partners to resolve issues promptly.
• Monitor Financial Compliance of Sub-Grantees Track adherence to sub-agreement terms, donor regulations, and internal policies. Ensure timely reporting, financial accuracy, and operational integrity through regular reviews and spot checks.
• Review and Vet Financial Reports Provide structured feedback on partner financial reports. Conduct site visits when necessary to validate reported figures and ensure alignment with grant reporting standards.
• Audit Support and Documentation Prepare and organize audit-ready documentation from partners. Support internal and external audits by coordinating responses and ensuring timely submission of required materials.

Partner Engagement and Capacity Building

• Conduct Partner Due Diligence and Vetting Lead financial and operational assessments of new and existing partners. Evaluate capacity, systems, and risk exposure to ensure alignment with World Vision’s standards and donor expectations.
• Deliver Targeted Financial Management Training Design and facilitate workshops and one-on-one sessions to build partner capacity in grant financial management, reporting, and compliance.
• Maintain Ongoing Communication with Partners Serve as the primary finance liaison for partners and sub-grantees. Provide guidance on financial procedures, reporting timelines, and donor requirements.
• Support Onboarding Processes Including BPS Facilitate the financial onboarding of new partners, including Blocked Party Screening (BPS), documentation, and orientation to grant requirements.

Strategic Partnership Support and Proposal Engagement

• Engage Partners During Proposal Development Collaborate with program and grant teams to ensure financial compliance is embedded from the outset of new proposals or agreements.
• Assess Operational Capacity for New Agreements Evaluate partner readiness and financial systems during the initiation phase of new grants. Recommend improvements or conditions for engagement.
• Support Financial Planning and Forecasting for Partners Assist partners in developing realistic budgets and forecasts aligned with programmatic goals and donor expectations.
• Contribute to Partner Scorecard Development Design and maintain scorecards to track partner performance across financial health, compliance, and reporting quality. Use scorecards to inform strategic decisions and partner engagement strategies.

People Management

Provide mentorship and oversight to junior finance staff involved in budgeting and partner monitoring. Deliver training sessions on budgeting and monitoring tools, system usage, and compliance protocols.

Required Knowledge, Qualifications, Professional Experience, training, license, registration, and certification :

• First degree in Accounting or Finance and/or professional qualification such as ACCA or CIMA.
• Minimum of 5 years relevant experience in Financial Planning and Budgeting in International NGO
• Knowledge in Data science and Data analytics preferred
• In-depth working knowledge of accounting software packages; Sun Systems, Vision XL and Vision Executive, PowerBI and Power Apps.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and IFRS.
• Experience in international grant accounting, proposal budget development and reporting
• Knowledge of how to prepare, review, and present financial statements and financial reports.
• Able to perform complex financial analyses
• Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing
• Experience capacity building and training

Travel and/or Work Environment

Local travel to the community at least once a quarter

Language Requirements

• French and English
• Local languages

Key Working Relationships

Implementing Partners & Consortium Members

• Analyze and review financial reports for accuracy and compliance.
• Monitor financial compliance and operational integrity.
• Conduct site visits, provide feedback, and support audit readiness.
• Deliver targeted financial management training and capacity building.
• Maintain ongoing communication and support onboarding processes

Program Teams & Grant Management

• Collaborate on proposal development and financial planning.
• Ensure financial compliance is embedded in new agreements.
• Assess operational capacity and readiness for new grants.
• Support partners in budgeting and forecasting aligned with donor expectations.

Shared Services, Global Financial Solutions (GFS)

• Resolve system issues and ensure data integrity for partner financial submissions.
• Support process improvements and audit readiness.
• Facilitate onboarding and documentation for new partners.

Audit Teams (Internal/External)

• Prepare and organize audit-ready documentation from partners.
• Coordinate responses and ensure timely submission of required materials.
• Implement audit recommendations to strengthen compliance.

People & Culture (P&C)

• Address HR management issues affecting partner engagement.
• Support team development and capacity building for finance staff and partners.

Decisions made independently (without prior approval):

• Approve and validate partner and consortium financial reports for accuracy, compliance, and timely submission in line with FFR and donor requirements.
• Decide on corrective actions for discrepancies or non-compliance identified in partner financial submissions.
• Determine the scope and content of financial management training and capacity-building interventions for partners.
• Select partners for site visits, due diligence, and operational assessments based on risk and performance indicators.
• Implement process improvements in partner financial oversight and documentation to enhance audit readiness and compliance.
• Develop and maintain partner scorecards, tracking financial health, compliance, and reporting quality for Quarterly Scorecard reviews.

Decisions referred to higher authority or controlled by policy:

• Approve exceptions to established financial policies, donor agreements, or regulatory requirements for partners and consortium members.
• Make decisions that significantly impact the financial status, risk profile, or compliance posture of grants and partner agreements.
• Endorse major changes to partner engagement strategies, onboarding processes, or financial systems integration.
• Approve recommendations for partner disengagement or contract termination due to persistent non-compliance or risk

Core Competencies:

• Deliver Results
• Be Accountable
• Improve and Innovate
• Model Self-Management
• Engage, Influence, Lead and Grow Others