Grants and Finance Coordinator - Executive Education (gn)

Our Executive Education department provides world-class learning experiences that empower professionals to drive positive change in organisations, public policy, and global governance. As a global hub for executive learning and policy innovation, our vision is to shape and empower leaders committed to building more inclusive, resilient, and effective organisations and societies worldwide.

To support the planning and implementation of a major project, we are looking for a Grants and Finance Coordinator - Executive Education (gn)on a full-time basis (40 hours/week), with a contract initially limited until 30 June 2027.

Your tasks:

Managing the project's budgets in compliance with donor guidelines, internal procedures and applicable tax-law requirements;
Assisting in budget tracking and monitoring, ensuring alignment with approved budgets and funding conditions;
Preparing financial documentation for funding requests, reporting, and audits;
Contributing to the preparation of periodic and annual financial reports;
Coordinating with project teams on financial and administrative requirements;
Providing guidance on grant regulations, compliance requirements, and internal policies;
Supporting general administrative and coordination tasks related to the project.

Your profile:

Either a successfully completed business administration (technical) university degree (Bachelor) or a successfully completed commercial vocational training with additional qualification or experience in budget planning and management, if applicable;
2+ years of professional experience with comparable tasks (ideally in a non-profit organization or academic context);
Practical experience in the management of third-party funded projects is desirable;
Background knowledge of and experience working with databases, financial management tools and software, and MS Office (especially Excel);
Affinity for numbers and business thinking;
Experience in controlling and accounting;
Very good knowledge of German or English, at least one of those fluent.

We offer:

30 days paid holidays per year and up to 20 days workation possible

Flexible Working Hours

Good Traffic Connections

International and diverse work environment

Commuter Ticket

Mobile working possible

Please submit your application - including an up-to-date CV, a one-page cover letter, and relevant certificates/references - by using the button below. Applications will be evaluated on a rolling basis; we encourage you to apply early. The final deadline is 24 July 2026.

Please contact Frank Garrison, Deputy Head of Operations and Programmes | Executive Education, for further information about the position.