Senior Administrative Assistant
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Intro
The Senior Administrative Assistant position in Prague, Czechia at UNHCR involves providing administrative support to the office, including interpreting and processing entitlements, maintaining personnel records, attending meetings, managing office supplies, drafting correspondence, and organizing official missions. The role requires knowledge of administrative rules and procedures, IT skills, and proficiency in English. The position contributes to the operational support of UNHCR's activities in response to the displacement of Ukrainian refugees in the Czech Republic.
Tasks
- Provide administrative support to the office
- Interpret and process entitlements and contracts
- Administer staff movement and attendance records
- Assist in requisition of office supplies and equipment
- Assist in travel arrangements and issuance of visas
- Draft correspondence and reports
- Arrange appointments and maintain supervisor's calendar
- Organize and run office compounds
- Facilitate official missions
- Prepare attestations and certificates
- Support risk management
- Perform other related duties
Requirements
- 2 years relevant experience with High School Diploma or 1 year relevant work experience with Bachelor's degree
- Certificates in Business Administration, Finance, Office Management, Human Resources, or related field
- IT and computer literacy
- Knowledge of UN/UNHCR Administrative Rules, Regulations, and Procedures
- Knowledge of PeopleSoft Applications
- Fluency in English and local language
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