Programme Management & Controlling (HLF programme managem...

Intro

Join our team as a Programme Manager in a remote role, where you will lead the administrative and financial aspects of our humanitarian financing instrument, ensuring alignment with organizational priorities and the global localization agenda.

Tasks

Lead the overall administrative and financial design and implementation of the financing instrument in a participatory approach ensuring alignment with organizational priorities and the global localization agenda.
Ensure effective integration of administrative and financial aspects to create a coherent and sustainable financing mechanism for local partners.
Provide strategic guidance and decision-making on administrative and financial direction, ensuring the programme remains innovative, responsive, and relevant within the humanitarian sector.
Establish administrative and financial criteria for funding allocation, monitoring, and reporting in collaboration with relevant stakeholders.
Co-Lead the development of key programme deliverables, such as funding frameworks, operational guidelines, and policy recommendations in coordination with Programme Management and Controlling, ensuring they reflect the needs of local actors and the humanitarian community.
Lead the development and submission of high-quality administrative and financial reports to internal management, donors, and other stakeholders.
Ensure that reporting processes are robust and align with both organizational requirements and donor expectations, highlighting key achievements, challenges, and lessons learned.
Ensure the programme maintains a high level of accountability to local partners and beneficiaries, promoting participatory approaches and continuous feedback mechanisms.
Manage the administrative and financial oversight of the instrument, ensuring transparency, accountability, and impact reporting.
Foster a collaborative and inclusive team environment, ensuring effective communication and knowledge sharing across programme staff.
Identify potential administrative and financial risks to the programme’s success and develop mitigation strategies to address them.
Ensure the documentation of all administrative and financial processes in the programme.
Monitor contract durations and contract management in the programme.
Manage overall programme funds (including fund calls and requests from third-party donors, calls and administration of own funds, fund transfers to project countries, etc.).
Monitor and control programme finances on a monthly, quarterly and annual base (via WINPACCS, etc.)

Requirements

University degree in a field relevant to the job, such as economics, finance, business administration or a completed vocational training combined with work experience.
Experience in the field of international humanitarian aid/development cooperation and in dealing with relevant donors and conducting audits;
Knowledge of funding law, the management of public funds, non-profit law and compliance requirements in our business areas;
Good organizational skills and the ability to prioritise work
Ability to work in a strategic, structured, implementation-oriented and analytical way, ability to work independently and in a results-oriented manner, even in stressful situations, and to maintain an overview
Experience of working in international teams; strong intercultural skills and excellent communication skills;
Very good written and spoken German and English language skills (C1);
Confident when interacting with internal and external stakeholders,
Willingness to travel

Benefits

A performance-related, attractive salary; based on the TVÖD, depending on qualifications and relevant experience;
An annual bonus;
An attractive company pension scheme after two years of service;
Company laptop and additional equipment for mobile working;
Bike leasing.
30 days holiday at your disposal, plus 3.5 company holidays (Christmas Eve, New Year's Eve and Carnival);
Flexible working hours and mobile working in order to harmonise business requirements and personal interests.
Option for mobile working from other EU countries for up to four weeks a year.
A challenging and meaningful job with responsibility and the freedom to set your own priorities;
An international working environment characterised by a high level of commitment and team spirit;
Flat hierarchies and respectful cooperation throughout the team;
We support the induction process with a tailored mentoring programme.