Office Manager*in (f/m/d)

Office Manager (f/m/d)

Festanstellung, Vollzeit · Berlin HQ

42.506 - 46.863 € pro Jahr

Job description

Your Responsibilities

1. Office Management:
   • Oversee day-to-day office operations, ensuring a clean, organized, and efficient workspace.
   • Order and maintain office supplies, including stationery, kitchen supplies, and other essential equipment.
   • Manage technical equipment, liaise with IT for support, and ensure maintenance schedules are followed.
   • Act as the main point of contact for service providers and external vendors.
2. Communication & Reception:
   • Serve as the primary liaison for guests, visitors, and incoming phone calls.
   • Manage general office email accounts and correspondence, ensuring timely responses and efficient communication.
   • Assist in coordinating mail and deliveries.
3. Logistics & Events Coordination:
   • Support the planning and execution of internal and external events, including booking venues, ordering catering, and preparing event spaces.
   • Assist with the logistical planning and booking of team travel arrangements, both nationally and internationally.
   • Support the event planning for climate-related conferences, office parties, and other events, including on site presence in specific locations when required. (International travel will be required)
4. Administrative Support:
   • Provide administrative assistance to various teams, including document administration, filing, and record-keeping.
   • Keep the general office calendar updated, schedule meetings, and manage appointment bookings.
   • Prepare background documents for meetings and take minutes when needed.
5. Financial Coordination:
   • Collaborate with the Finance Team to track office expenditures, invoice processing, and document filing.
   • Provide necessary documentation for financial reporting and assist in expense claims.
6. HR Support:
   • Assist with employee onboarding and offboarding, managing paperwork, and preparing new hire welcome kits.
   • Maintain employee records and support HR processes as needed.
7. Process Improvement:
   • Identify opportunities to improve office workflows and develop efficient administrative processes that align with organizational needs.

Your profile

You will ideally have the following qualifications and skills

• Proven experience as an Office Administrator or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills in both English and German.
• Proficiency in office software (MS Office, Google Workspace, etc.).
• Ability to work independently and collaboratively in a multicultural environment.
• High attention to detail and ability to handle confidential information with discretion.
• Willingness to travel for specific events

Preferred Qualifications

• Familiarity with international organizations or multicultural offices.
• Experience with event planning and travel coordination.
• Basic knowledge of financial reporting or accounting processes.

Our offer

• A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work 
• We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique.
• We are working in a positive and inspiring working atmosphere with an international team.
• Deutschlandticket Job fully paid by Climate Analytics

Auf diese Stelle bewerben