Executive Assistant*in & Office Manager*in (m/f/d)

Executive Assistant & Office Manager (m/f/d)

Festanstellung, Vollzeit · Berlin

45.000 - 55.000 € pro Jahr

What we are looking for

Value for Good GmbH (VfG) is a Berlin-based impact strategy consultancy, specialising in social impact and sustainability. We envision a world that takes effective action to solve societal challenges**.** We advise, empower and inspire companies, public institutions, foundations and NGOs to address the world’s most pressing challenges.

What you bring

• Passion to support a managing director in executing operational tasks
• Min. 2 years of professional experience in assisting a senior manager or working in similar fields of activity (e.g. as an office manager, team assistant, PR/Marketing manager)
• Ability to process complex information from interactions with multiple internal and external stakeholders and confidence in charting effective solutions to situations
• Excellent written and verbal communication skills in both German and English (fluent)
• Bachelor’s degree, completed vocational training or equivalent work experience in the related work fields
• Openness for daily availability at our Berlin office
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
• Ability to work independently, with structured work methods
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• Very strong interpersonal skills and the ability to build relationships with key stakeholders

Your responsibilities

1. Executive Assistant (50%)

• Manage MD’s schedule
• Draft, review and send communications on behalf of MD
• Organise and prepare meetings, including gathering documents and attending to logistics of meetings
• Prepare conference attendance (researching attendees, organizing meetings, etc.)
• Being present in the office as MD’s schedule requires
• Categorise and prioritise emails and respond when necessary
• Coordinate travel arrangements, prepare itineraries, plan logistics and prepare travel expense reports
• Maintain various records and documents for MD
• Conduct desk research, prepare reports and presentations for MD
• Collect MD’s invoices and forward to finance team
• Support drafting of social media posts

2. Office Manager (50%)

• Presence at our office as the work requires
• Ensure an organized and well-functioning office environment
• Office maintenance (Real estate company management, General maintenance oversight, Office cleanliness oversight)
• Food, amenities and work supplies procurement
• Support with team events
• Inventory management

What we offer

• Working closely with the founder of our company and support our mission to help solve societal problems
• Working with a driven, fun, and experienced international team of 30+ staff members
• Remuneration of EUR 45-55k p.a.
• A monthly tax-free benefit card and the Deutschlandticket Job
• Strong feedback and personal development culture
• Internal and external training opportunities
• Regular VfG breakfasts with external experts, new staff, etc.
• All-expenses-paid team retreats (2 per year)
• Annual training budget (up to €2,000 p.a.) and up to 4 additional paid days off for training
• Beautiful office in Berlin-Mitte with great access to public transport, a well-equipped kitchen with free delicious coffee, drinks and snacks
• Additional days off around Christmas, New Year’s and your birthday

Diversity, equity and inclusion at Value for Good

Contact

Please upload the following information:

• CV (in English, without the above-mentioned personal information or picture)
• A brief cover letter (in English, max. 1 page)
• University transcripts and/or job references (can be submitted later if not at hand)
• Earliest start date

If you have any questions, please contact us via email at t*****t@va**********od.com

Contact Person: Marc Czakanski

We are excited to receive your application!

Application deadline

To be considered for our recruiting process, please submit your application by 31st January 2025. We will start reviewing applications on a rolling basis as of January 2025.