14 days ago
Part-time
Junior
Mid Level
04.10.24
#bildung#institut#interdisziplinär
Departmental secretary / Employee in the administration - 0.5 working-time - salary grade E8 TV-L Berliner Hochschulen
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Intro
The Chair for Internet and Society of Faculty IV (Electrical Engineering and Computer Science) is a research and teaching unit at TU Berlin that researches the diverse interactions between computers, computer science and society, especially in areas networked via the Internet. As our secretary, you are a central figure in our daily operations.
Tasks
- Secretarial tasks: Office organisation and administration, guest services, mail processing, material management; independent administrative organisation of events (usually in English), workshops, colloquia, etc. incl. financial calculation and accounting
- Independent correspondence for matters relating to the unit, answering and processing/forwarding enquiries
- Processing personnel matters for the unit
- Administration of third-party funded projects and budget finances, e.g. during the application phase, financial processing of approved projects and other budget
- Procurement of material and investment resources
- Documentation and reporting: Collection, evaluation and preparation of project-related data for controlling and documentation
- Administrative support in the organisation of teaching in the unit (courses, theses)
- Independent preparation and input of information into editorial systems, including the unit’s website
- Foreign language activities: writing in a foreign language (English), handling correspondence, preparing simple translations from or into this language. Interactions regarding all employee-relevant processes with non-German-speaking employees. Support for non-German-speaking students, cooperation partners and guests including, if required, assistance with visa formalities, accommodation, etc.
- With regard to all tasks: independent work in keeping an overview, determining current necessary steps and initiative in informing employees, guests, etc. about upcoming tasks as well as independent fulfilment or assistance in the fulfilment of these tasks
Requirements
- Completed training (apprenticeship / “Berufsausbildung”) as a foreign language secretary, administrative assistant or office communication specialist, or equivalent knowledge or skills
- Good written and spoken German and English skills
- Confident use of PC and Internet and common office and government applications
- Willingness, initiative and cooperativeness with regard to learning knowledge and skills that you do not yet have
- Communication skills, organisational and coordination skills
- Knowledge of the administrative/organisation structures of TU and other relevant institutions (e.g. funding organisations)
- Knowledge of public procurement regulations as well as budgetary law, personnel matters, personnel law and travel-expenses law
- Enjoying work with a wide variety of people
Benefits
- Friendly and flexible working culture
- Opportunities for co-shaping the work environment
- Focus on further training for a tailor-made advancement
- Chance to work in a committed interdisciplinary and international team
14 days ago
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