Finance and Administrative Officer- Gabon
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Intro
The Finance and Administrative Officer position at International IDEA in Gabon involves providing high-level financial and administrative support for the DEMGAB programme, focusing on strengthening capacities of Gabonese institutions and actors to prevent electoral violence. The role includes responsibilities such as accounting, payments, bank account management, financial reporting, and procurement support. The ideal candidate should have a background in business or financial management, at least three years of relevant experience, and knowledge of donor financial regulations. Proficiency in Microsoft Office and ERP systems is required.
Tasks
- Processes invoices, advance requests, project expenditure reports, prepares and process payment requests accordingly
- Performs bank reconciliations and handles the petty cash fund, clearance of receivables, overall cash management and facilitates monthly financial closures
- Assists with expenditure control, advising team members on possible cost-saving measures
- Coordinates and monitors the usage and maintenance of project equipment and vehicles
- Prepares and follows up on the collection of VAT refunds
- Enters data into the ERP system and prepares monthly expenditure receipts and reports
- Monitors cash flows and ensures adequate cash levels are maintained every month for the project
- Contributes to the preparation of and response to the office and project audits
- Operates and maintains use of computerized accounting systems and spreadsheets to assist day-to-day accounting procedures and with reporting requirements
- Ensures compliance with donor financial and procurement policies including financial accounting obligations where applicable
- Ensures that International IDEA complies with relevant national laws and procedures pertaining to project finance and administration
- Assist in processing procurement for program supplies, office supplies, training materials, training venues, catering services, among others in accordance with Procurement Policy
- Maintains records of fixed assets and updates them on a quarterly basis
Requirements
- University degree in business, financial management or other relevant discipline
- Minimum three (3) years of progressive responsibility in supporting Accounting, Finance, Administration and Grant Management functions
- Full or part professional qualifications in finance and accounting, for example, ACCA is an asset
- Knowledge of award and contract regulations and reporting requirements of EU and/or other major donors is an asset
- Experience in working in an international context, e.g. in an intergovernmental organization, is desirable
- Excellent knowledge of Microsoft Office package (including MS Work, Excel, and PowerPoint) and Internet is required
- Knowledge of ERP systems (particularly Unit4) is desirable
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