Executive Assistant to the CEO (f/m/d) bei Climate Analytics

We are currently seeking an Executive Assistant to the CEO (f/m/d) based in Berlin, Germany.

Manage the day-to-day work and agenda of the CEO.
Manage business correspondence, including collaboration with external parties and staff.
Lead the coordination and preparation of talking points and presentations for the CEO.
Represent the CEO's office at external and internal meetings as requested.
Plan and participate in internal and external meetings with the CEO and ensure action items are implemented.
Review final contracts, proposals and budgets and make approval recommendations to the CEO where necessary, in collaboration with the COO, Team Leads, and Office Directors as appropriate.
Assist in reviewing and contributing to content products and deliverables.
Travel planning and management including the planning of associated meetings and events.
Lead the preparation of high-level written correspondence, organizational communications, and CEO office reports.
Ensure the CEO is informed of key priorities.
Lead and initiate new work processes and procedures, i.e. providing guidance and expertise related to the smooth and efficient functioning of the CEO's office and suggestions to other functional areas.
Interface between the CEO and staff to ensure smooth workflow between the CEO's office and teams and offices across the organization.
Support the work of the Climate Analytics Board.
Support the Executive team and Management team processes.
Manage the student assistant in the CEO's office.
Participate in or implement key project initiatives as required.
UNFCCC Contact Point.

University degree
Demonstrated experience in a similar role supporting senior managers, ideally in an NGO, scientific organization or in the political sector
Strong communication skills and professionalism in dealing with decision-makers, team members and partners
Ability to formulate complex issues precisely and in a way that is tailored to the target group
Excellent time management and a structured way of working
Confidence to complete several tasks in parallel
Service mentality as well as assertiveness and persuasiveness
Independent, committed and cooperative working style
Fluent spoken and written English, German is an advantage
Willingness to travel is important.