Executive Assistant*in & Office Manager*in (gn)

Intro

Would you like to support a growing organisation in making the world a better place? Are you a magician with schedules, an expert communicator and a go-to person? Then your next workplace should be Value for Good!

Value for Good GmbH (VfG) is a Berlin-based impact strategy consultancy, specialising in social impact and sustainability. We envision a world that takes effective action to solve societal challenges. We advise, empower and inspire companies, public institutions, foundations and NGOs to address the world’s most pressing challenges.

As we grow our operations, we are looking for a Berlin-based Executive Assistant & Office Manager (m/f/d, full-time) who will work 50% for our Managing Director (MD) Clara Péron and 50% as part of our Operations Team.

Aufgaben

1. Executive Assistant (50%)

1. Manage MD’s schedule
2. Draft, review and send communications on behalf of MD
3. Organise and prepare meetings, including gathering documents and attending to logistics of meetings
4. Prepare conference attendance (researching attendees, organizing meetings, etc.)
5. Being present in the office as MD’s schedule requires
6. Categorise and prioritise emails and respond when necessary
7. Coordinate travel arrangements, prepare itineraries, plan logistics and prepare travel expense reports
8. Maintain various records and documents for MD
9. Conduct desk research, prepare reports and presentations for MD
10. Collect MD’s invoices and forward to finance team
11. Support drafting of social media posts

2. Office Manager (50%)

1. Presence at our office as the work requires
2. Ensure an organized and well-functioning office environment
3. Office maintenance (Real estate company management, General maintenance oversight, Office cleanliness oversight)
4. Food, amenities and work supplies procurement
5. Support with team events
6. Inventory management

Anforderungen

1. Passion to support a managing director in executing operational tasks
2. Min. 2 years of professional experience in assisting a senior manager or working in similar fields of activity (e.g. as an office manager, team assistant, PR/Marketing manager)
3. Ability to process complex information from interactions with multiple internal and external stakeholders and confidence in charting effective solutions to situations
4. Excellent written and verbal communication skills in both German and English (fluent)
5. Bachelor’s degree, completed vocational training or equivalent work experience in the related work fields
6. Openness for daily availability at our Berlin office
7. Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
8. Ability to work independently, with structured work methods
9. Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
10. Very strong interpersonal skills and the ability to build relationships with key stakeholders

Benefits

1. Working closely with the founder of our company and support our mission to help solve societal problems
2. Working with a driven, fun, and experienced international team of 30+ staff members
3. Remuneration of EUR 45-55k p.a.
4. A monthly tax-free benefit card and the Deutschlandticket Job
5. Strong feedback and personal development culture
6. Internal and external training opportunities
7. Regular VfG breakfasts with external experts, new staff, etc.
8. All-expenses-paid team retreats (2 per year)
9. Annual training budget (up to €2,000 p.a.) and up to 4 additional paid days off for training
10. Beautiful office in Berlin-Mitte with great access to public transport, a well-equipped kitchen with free delicious coffee, drinks and snacks
11. Additional days off around Christmas, New Year’s and your birthday

Bewerbungsprozess

Value for Good aspires for a gender-balanced, diverse, and inclusive workforce. We therefore welcome applications from all qualified candidates irrespective of their nationality, racial or ethnic origin, religion, beliefs, age, gender, sexual orientation, health, or disabilities.

We also strive to de-bias our recruitment process as much as possible. Hence, we ask you to exclude any of the above-mentioned personal information from your application.

Please upload the following information

1. CV (in English, without the above-mentioned personal information or picture)
2. A brief cover letter (in English, max. 1 page)
3. University transcripts and/or job references (can be submitted later if not at hand)
4. Earliest start date

If you have any questions, please contact us via email at t*****t@va**********od.com

We are excited to receive your application!